For equipment distributors, suppliers and industrial firms

“Who agreed
to that price?”

A price was agreed on site, on the phone, by somebody. Six weeks later it reaches their finance team and nobody can say who said yes, or what the figure was at the time. You either eat the difference or spend a fortnight proving you didn’t.

RN Rashid Account owner Signs the supply agreementSettles invoicesManages access
Only this one HV Hannah Purchasing manager Approves priced workSigns off variationsBooks a site visit
EO Emeka Site engineer Downloads specs and manualsRaises a faultCan’t approve a price
FD Farida Finance Sees invoices and paymentsCan’t approve anything

↑ Only Hannah can approve a price. The engineer can ask. He can’t commit their money.

And when Hannah approves

It’s stamped with her name, the date, and the cost as it stood at that moment — frozen, so neither side can revise it afterwards. The specs, the invoices and the open faults all hang off the same record.

Book 20 minutes Poke around the demo

Live in five days · no per-seat pricing · the accounts are in your name from day one

The call
you take
every day.

None of these people are being unreasonable. They simply have nowhere else to look:

Mon 09:12 · phone
Site engineer
Morning — has anyone signed off the uprated pump yet?
Mon 11:40 · phone
Purchasing
Sorry to chase — what did we actually agree on that seal kit?
Mon 14:05 · email
Manual?
Can you resend the spec sheet? Can’t find the one from March.
Tue 08:30 · phone
Their finance team
We’ve an invoice here — what was it for, and who approved it?
Tue 16:20 · phone
Site engineer, again
Still waiting on that sign-off…

↑ Five interruptions. Two days. Not one of them added a penny of revenue.

One decision.
Six places.
Nobody sure.

Nothing here is broken exactly. It's just that the work lives in one place, the money lives in another, and the client lives in your inbox.

None of it lets the customer look for themselves. So they ring you instead.

One system you run on.
One login they use.

Fifty-three screens ship with it. These are the eight that change your week — the rest are there when you want them and quiet when you don't.

Their side

Clients get their own front door

They sign in and see their projects, their files, their invoices — and absolutely nothing belonging to anyone else. You choose what each client can see.

Their side

Decisions with a name on them

Work goes out as a decision, not an attachment. Approve, or request changes. Recorded, dated, signed by a human. “I never approved that” stops being a conversation.

Their side

Four roles, so the right person decides

Account owner signs and pays. Manager approves. Team member uploads and comments. Viewer looks. Set per client in about a minute, and the wrong person simply doesn’t get the button.

Your side

Everything live, and whose turn it is

Projects, tasks, calendar and the pipeline in one place. At a glance: what’s moving, what’s stuck, and who it’s sitting with. Usually them.

Your side

Invoices that know what they’re for

Raise it against the work, send it, and see who hasn’t paid without opening anything else. It bills — it isn’t your accountant, and it won’t pretend to be.

Your side

Your name on it. Not ours.

Your logo, your colours, your domain. When your client signs in, nothing on the screen mentions us. As far as they know, you built it. We’re fine with that.

Your side

When the engineer who knows that machine retires

Thirty years of judgement about which parts fail and which customer will wait — none of it typed anywhere. This shows you, before he goes, which accounts and jobs have only his name on them. On the day he gives notice, one click reads back every customer, job and approval that was his, marks what nobody else has touched, and hands you the specific questions to ask while you still can. Records only — it doesn’t go near anyone’s email.

Your side

Your data leaves whenever you like

Backed up nightly, and the backup is read back to check it actually restores — an unread backup is a hope, not a backup. Any client’s records export to a plain file on request. Nothing about this holds you hostage.

Oh, and
the rest of it.

Everything above is the half your clients touch. This is the half you get, and we're not charging extra for any of it — you don't have to use a single screen on day one.

The Executive analytics screen: revenue, ARR, profit and retention tiles above trend and forecast charts, with CRM, Sales, Invoices, AI Assistant and Workflows in the sidebar.
Real screen, real numbers. The sidebar is the point — that's what comes with it.
AI assistantExecutive analyticsCRM & contactsSales pipelineProjects & tasksInvoices & billingReports & exportsCalendar & meetingsKnowledge baseSupport ticketsAudit logSingle sign-onNightly backups53 screens, honestly

Your accounts system knows what you billed. This one knows what they agreed to.

Live on Friday.

Not "onboarding". Not a "discovery phase". A week, with your actual work in it at the end.

Mon

We talk for an hour

How you really work — your stages, your roles, who is allowed to approve what. Bring a job that went sideways. Everyone has one.

Tue

Your copy goes up

Your instance, your subdomain, your logo and colours. On accounts opened in your name.

Wed

Your real work goes in

Live clients, live jobs, the invoices you’re still chasing. No blank screens, no sample data.

Thu

Your team gets logins

An hour together. If it needs a training course, it’s built wrong.

Fri

You let the clients in

Two or three to start. The first decision that lands in the portal instead of your inbox pays for the week.

What it costs.

First, the bit nobody else tells you

The accounts are yours. Your domain, your hosting, your database — all opened in your name, on your card, on day one. Runs about $40–50 a month, paid straight to them, no markup from us.

Which means there is no switch we can flip. If you sack us on a Wednesday, nothing turns off. You keep the system, the data and the logins, and we hand over a runbook so any competent developer can pick it up.

Founding client · first three only $2,500once

The whole week below, your branding, your real work loaded in. Then pick a support option — or don't.

  • Your setup price is locked, for good
  • An unreasonable amount of attention while we're this small
  • In exchange: tell us the truth, and let us use your name once it's working
Standard setup $6,000once

Same week, same result, no strings attached to the end of it.

  • Live in five days with your real work in it
  • Unlimited people, unlimited client logins
  • Runbook handed over, accounts already yours

Then, afterwards, one of three things

Option A · Nothing$0/month

It's yours, it's running, we're done. Genuinely a fine choice.

  • Call us back at $80/hour if something breaks
  • No contract, no notice, no awkwardness
Option B · Care plan$150/month

The sensible middle. Email support, one business day, Monday to Friday.

  • Security patches when they actually matter
  • A monthly check that your backups really ran
  • Cancel with 30 days' notice, no reason needed
Option C · Changes too$80/hour

On top of the care plan, when you want the thing itself changed.

  • New screens, new fields, new reports
  • Quoted before we start, always

For scale: a custom-built client portal runs $25,000–$60,000 and takes six months. We're the other option.

When someone leaves

The one who knew
which unit rattles.

Which customer always returns kit late, which unit needs the seal checked, which account you never chase on a Friday. All of it in one head, none of it in a file.

Day one

It builds the handover for you

Mark someone as leaving and it reads their customers, jobs, approvals and open work, and assembles the role from records you already keep.

The real risk

It finds the accounts held by one person

“Six accounts have nobody on them but him.” That’s a fixable problem with four weeks’ notice and an expensive one without.

Their successor

A briefing, not a handover meeting

The next person gets the accounts, the open approvals and the awkward customers — and knows which of it the system couldn’t tell them.

Kit gets logged out and back.
Knowledge only goes one way.

It reads your customers, jobs, approvals and open work. Not his email, not the depot WhatsApp group. What it can’t see is whatever never got typed anywhere — so it flags what to ask him while he’s still on the payroll.

Things it can't do.

Every other page you've read today told you what its software does. Here's the other list, because you'd find out in week two anyway and week two is a rotten time to find out.

Twenty minutes.
No slides.

It isn't a demo call, it's four questions. If it's not a fit we'll say so in the first ten minutes and give you the twenty back.

  • When a price is agreed on site, where does it get written down?
  • Where does a customer look to check what they approved, without phoning?
  • If a figure were disputed in a year, could you prove who agreed it?
  • What do you use now, and which bit is still a spreadsheet?
Book 20 minutes Or just poke the demo

Satyamkns@gmail.com — a real person, same working day.

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